Privacy Policy

At SIPA Partners GK, we are committed to protecting your privacy and ensuring the responsible handling of your personal data. This Privacy Policy outlines how we collect, use, store, and protect your information when you engage with our services, website, and communications.

1. Who We Are

SIPA Partners GK is a strategic intelligence and public affairs advisory firm specializing in risk management and public policy research in Japan and Southeast Asia. Our work involves helping clients navigate regulatory changes, reputational risks, and stakeholder engagement in complex markets.

2. Information We Collect

We may collect and process different types of information depending on how you interact with us. This may include:

Personal Identification Information: Name, email address, phone number, organization, and job title.
Business Information: Information related to your organization, industry, and professional activities relevant to our advisory services.
Usage Data: IP addresses, browser type, operating system, referring URLs, and other technical data related to your interactions with our website.
Communication Data: Emails, inquiries, and other interactions between you and SIPA Partners GK.
Event Participation Data: Information collected when you register for and attend SIPA Partners GK events, including roundtables and briefings.

3. How We Use Your Information

We process your personal data for the following purposes:

Providing Advisory Services: Delivering risk assessments, policy insights, and strategic recommendations.
Client and Business Relationship Management: Managing communication, engagements, and contract administration.
Market and Policy Research: Conducting analysis to better understand emerging risks, regulatory trends, and business environments.
Communication and Engagement: Sharing industry insights, policy updates, and event invitations.
Compliance and Security: Ensuring adherence to legal obligations, preventing fraud, and maintaining secure systems.

4. Legal Basis for Processing

We process personal data based on the following legal grounds:

Contractual Necessity: When processing is required to provide services you request.
Legitimate Interests: To conduct research, improve our services, and ensure secure operations.
Legal Compliance: Where processing is necessary to comply with legal or regulatory obligations.
Consent: When you explicitly agree to receive communications or marketing from us.

5. Sharing Your Information

We do not sell or rent your personal data. However, we may share your information in the following circumstances:

Affiliated Advisors and Consultants: To support the delivery of our advisory services.
Service Providers: Trusted third-party vendors who assist in technology, security, and administrative functions.
Legal and Regulatory Authorities: When required to comply with laws or regulatory obligations.
Event Co-Hosts: If you attend a SIPA Partners GK event co-hosted with another organization, your registration details may be shared with that entity.

6. Data Security

We implement appropriate security measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. However, no method of electronic transmission or storage is entirely secure, and we cannot guarantee absolute security.

7. International Data Transfers

As an advisory firm with a regional focus, SIPA Partners GK may process data outside of your country of residence, including transfers between Japan, Southeast Asia, and other jurisdictions where we operate. We ensure adequate safeguards are in place for such transfers in compliance with applicable data protection laws.

8. Data Retention

We retain personal data only as long as necessary for the purposes for which it was collected or as required by law. If you wish to have your data deleted, please contact us at [Insert Contact Email].

9. Your Rights

Depending on your location, you may have rights regarding your personal data, including:

The right to access and request a copy of your data.
The right to correct inaccurate or incomplete data.
The right to request deletion of your data (subject to legal exceptions).
The right to object to or restrict processing under certain conditions.
The right to withdraw consent where applicable.

To exercise any of these rights, please contact us at contact@sipa-partners.com.

10. Cookies and Tracking Technologies

We use cookies to enhance your browsing experience and analyze website traffic. You can manage your cookie preferences through your browser settings. For more details, please review our Cookie Policy.

11. Updates to This Privacy Policy

We may update this Privacy Policy occasionally to reflect changes in our services, legal requirements, or industry best practices. Any significant changes will be communicated via our website or direct communication where appropriate.

12. Contact Information

For any questions regarding this Privacy Policy or to exercise your rights, please contact us at:

SIPA Partners GK

contact@sipa-partners.com

Ichigo Ebisu Green Glass Building

3-Chome 1-1 Ebisuminami

Shibuya-Ku, Tokyo, 150-0022, Japan